 |
Concordia Technology Solutions
The computer products division of Concordia Publishing House
|
| View previous topic :: View next topic |
| Author |
Message |
katko
Joined: 06 Nov 2007
Posts: 14
|
 Posted: Fri May 16, 2008 4:30 pm Post subject: Reminder for acolytes |
 |
|
| Has anybody found a simple almost automatic way to use MC to remind alcolytes that they are scheduled for the upcoming Sunday? |
|
| Back to top |
|
 |
Tech Kristina
Joined: 03 Aug 2007
Posts: 220
Location: St. Louis, MO
|
| Posted: Mon May 19, 2008 8:57 am Post subject: |
|
|
| Quote: | | Has anybody found a simple almost automatic way to use MC to remind alcolytes that they are scheduled for the upcoming Sunday? |
Hi katko,
If you have created a group for the Alcolytes in MemberConnect, you can create an reccuring event (in the calendar) and set reminders for everyone in the group.
_________________
Kristina Rodgers
Concordia Technology Solutions
Software Support |
|
| Back to top |
|
|
cholden
Joined: 12 Sep 2007
Posts: 16
Location: Northfield, MN
|
| Posted: Fri May 30, 2008 10:09 pm Post subject: |
|
|
The problem with sending an e-mail that way is that everyone in the group (or all the selected participants) get the email every week, whether or not they are serving.
We can make it a recurring event, with the names of the participants in the title of the event, and then edit the title for each occurrence, but we still would end up emailing all participants each week. It seems that the title can be edited for individual occurences, but the participant list stays the same for the series.
We're trying to do the same sort of thing with several different groups of worship participants, like worship leaders, musicians, ushers, accompanists, sound tech, video tech, and then offering counters from our finance board, and nursery workers scheduled by our CE board.
What other options can anyone think of to streamline this process? |
|
| Back to top |
|
|
Tech Kristina
Joined: 03 Aug 2007
Posts: 220
Location: St. Louis, MO
|
| Posted: Mon Jun 02, 2008 9:25 am Post subject: |
|
|
| Quote: | The problem with sending an e-mail that way is that everyone in the group (or all the selected participants) get the email every week, whether or not they are serving.
We can make it a recurring event, with the names of the participants in the title of the event, and then edit the title for each occurrence, but we still would end up emailing all participants each week. It seems that the title can be edited for individual occurences, but the participant list stays the same for the series.
We're trying to do the same sort of thing with several different groups of worship participants, like worship leaders, musicians, ushers, accompanists, sound tech, video tech, and then offering counters from our finance board, and nursery workers scheduled by our CE board.
What other options can anyone think of to streamline this process? |
Hi cholden,
You can edit your participant list for recurring events. You have to select "Only the following group members participate in this event:" option, in order to change the list.
(To select everyone in the group, without having to click on everyone individually, click the first person, hold the shift button and click the last person - this should highlight everyone on the list; then click the Add button.)
After saving this change, you can then go back in and edit your participant list to remove those members who are not serving.
_________________
Kristina Rodgers
Concordia Technology Solutions
Software Support |
|
| Back to top |
|
|
cholden
Joined: 12 Sep 2007
Posts: 16
Location: Northfield, MN
|
| Posted: Tue Jun 03, 2008 9:11 am Post subject: |
|
|
| Quote: | | You have to select "Only the following group members participate in this event:" option, in order to change the list. |
Yes, I understand that part. The problem comes when two participants need to switch places to accommodate personal schedules. I can modify the title of the event for just those two individual events, so the right information appears on the calendar, but any notifications still go to the original participants.
Hmmm... maybe instead of modifying the title from "Counters: Randy & Eleanor" to "Counters: Randy & Mark", I could change it to "Counters: Note Schedule Change" and then add a one-time event titled "Counters: Randy & Mark". Randy and Eleanor would still get the reminder of the first event, but Randy, Eleanor and Mark could all be participants of the second event. |
|
| Back to top |
|
|
Tech Kristina
Joined: 03 Aug 2007
Posts: 220
Location: St. Louis, MO
|
| Posted: Tue Jun 03, 2008 1:25 pm Post subject: |
|
|
| Quote: | | Hmmm... maybe instead of modifying the title from "Counters: Randy & Eleanor" to "Counters: Randy & Mark", I could change it to "Counters: Note Schedule Change" and then add a one-time event titled "Counters: Randy & Mark". Randy and Eleanor would still get the reminder of the first event, but Randy, Eleanor and Mark could all be participants of the second event. |
This could work or you can create a new one time event for every week.
_________________
Kristina Rodgers
Concordia Technology Solutions
Software Support |
|
| Back to top |
|
|
|
|
You cannot post new topics in this forum
You cannot reply to topics in this forum
You cannot edit your posts in this forum
You cannot delete your posts in this forum
You cannot vote in polls in this forum
|
Powered by phpBB © 2001, 2005 phpBB Group
|
FAQ
Search
Memberlist
Usergroups
Register
Profile
Log in to check your private messages
Log in
